PURPOSE

         The sole purpose of this League shall be to foster interest among its members in the charitable and educational endeavors of the community, and to make efficient, volunteer service.

 POLICY  

        No part of the net earnings of this corporation shall inure to the benefit of any private shareholder, officer or other individual, nor shall any part of the corporation or its revenues be used for propaganda in any form and/or otherwise attempt to influence legislation, or for the purpose of intervening in any political campaign on behalf of any candidate for public office. In no event shall individuals and organizations not engaged in qualified charitable or educational purposes receive any assets of this corporation, whether upon dissolution or otherwise. The carrying on of a trade or business will not be its primary function. 

DUTIES 

A.  President  

        The President shall be the executive officer of the League; shall preside at meetings of the League, Board of Directors and Executive Committee and shall be a member ex-officio of all committees except the Nomination and Ad-missions Committees. The President, with approval of the Executive Committee, shall appoint other committees not otherwise provided for, have the power  to call special meetings of the League, with the Treasurer or Assistant Treasurer, sign all contracts and obligations authorized by the Board of Directors, and shall perform the duties incident to the office.

B.  Vice President  

        The Vice President shall assist the President and perform the duties of the President in her absence.  

C.  Recording Secretary

         The Recording Secretary shall keep the minutes of the meetings of the League, the Board of Directors, the Executive Committee and perform other duties incident to her office. She shall maintain a file of essential records which shall be transferred to her successor at the close of her term of office. She shall perform all duties of the Corresponding Secretary in her absence or disability.  

D.  Corresponding Secretary  

        The Corresponding Secretary shall conduct the general correspondence of the League. She shall keep the roll of attendance and report to the Board of Directors the names of members who have excessive absences.

        She shall keep records of members who are on leave of absence, dates from which their leaves begin, and length of time for which the leave was granted. She shall transfer these records to her successor. She shall perform all duties of the Recording Secretary in her absence or disability.

E.  Treasurer

         The Treasurer shall be custodian of all the funds of the League unless otherwise specified. She shall collect all dues and assessments (excluding entertainment).  She shall keep a record of the financial status of each member and report the name of any defaulting member at the monthly meetings of the League. She shall make payments in accordance with the budget on authorization of the President. All expenses under $50 not provided for in the budget may be incurred and paid upon order of the Board of Directors. No disbursement shall be made except by check, and all checks unless otherwise specified, shall be signed  by the Treasurer and countersigned by the President.

        All officers or agents of the League shall submit reports of their receipts, disbursements, and financial transactions when and as often as the Treasurer shall prescribe. The Treasurer shall keep full and accurate accounts and shall present financial statements at the regular meetings of the League and the Board. She shall turn over to her successor all books and financial records and take a listed receipt thereof.  She shall act as chairman of the Finance Committee and shall serve as financial chairman of all League projects.

F.  Assistant Treasurer

        The Assistant Treasurer shall be the custodian of the Special Projects Fund. She shall make payments in accordance with the Special Projects Budget on authorization of the President and the Special project chairman. All expenses under $50 not provided for in the budget may be incurred and paid upon order of the Board of Directors. No disbursement shall be made except by check and all checks of the Special Projects shall be signed by the Assistant Treasurer and countersigned by the President.

 All officers or agents of the League shall submit reports of their receipts, disbursements and financial transactions when and as often as the Assistant Treasurer shall prescribe. The Assistant Treasurer shall keep full and accurate accounts and shall present financial statements at the regular meeting of the League and the Board. She shall turn over to her successor all books and financial records and take a listed receipt thereof. She shall be a member of the Finance Committee.  

G.  Parliamentarian  

        The Parliamentarian shall be present at all Board and Regular Meetings to assist the President in proper parliamentary procedure. She shall be a member of the Board of Directors and chairman of the By-Laws Committee. 

PLACEMENT POLICIES

PROVISIONAL MEMBER 

        A Provisional member shall be required to complete a period of community service satisfactory to the Board of Directors.

ACTIVE MEMBER  

        An active member shall justify her League membership through some form of volunteer service satisfactory in quality and amount to the Placement Committee. 
        An active member with professional status is one who has full time employment or is a full time student. Such status is to be declared upon acceptance of League membership. A member changing status should notify the Corresponding Secretary in writing.  

ASSOCIATE MEMBER  

        An associate member shall justify her League membership through some form of volunteer service satisfactory in quality and amount to the Placement Committee. 
        An associate member with professional status is one who has full time employment or is a full time student. Such status is to be declared upon acceptance of League membership. A member changing status should notify the Corresponding Secretary in writing.

SUSTAINING MEMBER

        A sustaining member voluntarily undertaking work for the League is responsible to the Placement Committee and is subject to the same penalties for nonperformance of duties as an active member.

COMMITTEE RESPONSIBILITIES

         Attendance is required at all committee meetings. Absenteeism shall be reported to the Placement Chairman so that make-up work can be assigned. Proper notice must be given of scheduled Committee Meetings. 
        It shall be the responsibility of each active member to serve as chairman or co-chairman at least once during a five year period. 
        An active member is not required to perform regular placement after serving as President of the League; however she is responsible for her financial obligations to the League.

FULL PLACEMENT REQUIREMENTS

         Full placement consists of eight (8) hours for ten (10) months of community service satisfactory in quality and amount to the Placement Committee as specified in the annual requirements recommended by the Placement Committee and approved by the League. A member choosing this status shall still be responsible for her financial obligations to the League. 
        A request should be in writing to the Placement Committee and approved by said committee prior to the May Board of Directors meeting.

FINANCIAL RESPONSIBILITIES  

        Provisional, active and associate members are responsible for dues and assessments. Sustaining and non-resident members are responsible for dues. 
        Provisional, active and associate members are responsible for their financial obligations that are presented by the Placement Committee and voted on by 2/3’s of the membership of the League annually. 
        Financial obligations are due 30 days after the League fund raiser unless arrangements have been made with the Treasurer. Failure to meet this deadline may result in removal from the League.  

"GOOD STANDING" STATUS  

        A member is considered in good standing if she has met her financial obligations when due, including assessments, and her placement requirements and required attendance at general meetings. Committee reports must be submitted in a timely manner to be in good standing. Good standing status in regards to make-up work is subject to approval by the Placement Committee.  

OFFICER AND CHAIRMAN RESPONSIBILITIES

         All officers and chairmen will be required to maintain, update and complete reports and/or record books on a timely basis. These reports and/or record books shall be completed and turned over to the incoming chairman/officer by June 30. It shall be the outgoing President's responsibility to ensure her board's fulfillment of these requirements. 
        All financial records from the Treasurer shall be turned over to the Service League's Certified Public Accountant by the October 15 date after the fiscal year ends on August 31.  Both Treasurers shall be cognizant of the fact that the deadline for filing the Service League of Port Arthur's federal income tax return is January 15 and the deadline for filing Form 1099 is January 31.  

REPRESENTATIVE  

        A sustaining member, elected annually at a meeting of the Sustaining Membership, shall represent this group at all board, regular, and special meetings of the League the following fiscal year. This representative shall be announced at the March regular and board meetings.

CAVOILCADE PRINCESS  

        Sustaining members will participate in the selection of the League's  CavOILcade princesses.